Procurement Officer Assessment
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Matobo Hills Lodge · est. 1994

Procurement Officer
Assessment

Seventeen chalets inside the UNESCO Matobo Hills, an hour from Bulawayo, and everything the lodge runs on comes up that road. This is the working part of the application, and it is built around the buying you would actually be doing.

Time
About 25 minutes. You can close this and come back, your answers are kept on this device.
Four parts
About you · How you work · Six situations · Four short tasks
Scoring
The situations are scored against a key. Part Two has no right answers and is not scored as ability.
Your data
It goes to the two people hiring, and nowhere else. Kept twelve months unless you ask us to delete it sooner.

Before you start

Write the answers yourself. Use a dictionary or a spellchecker if you want to, we are not marking your grammar. But the words need to be yours, and here is why that is in your interest rather than just ours.

Every written answer you give here gets printed and read back to you at interview. You will be asked to go further into it: who you spoke to, what the figure was, what happened next, what you would do differently. That conversation is where we decide, and a candidate who cannot talk about their own answer does not get past it. It is a short conversation and it is not a pleasant one.

So a rough four sentences that are clearly yours will get you further than a polished paragraph that could have been written about any lodge anywhere. We are reading for what you have actually done, not how well it is phrased.

Nothing here has a trick in it. The situations have no single right answer, and we are looking at how you order things rather than whether you guessed what we wanted.

Part One of Four

About you

All of it is used, and none of it is optional. This job holds the lodge's cash and decides who gets paid, so we ask more here than most employers do.

Buying experience

Practicalities

References and CV

Part Two of Four

How you work

Ten sets of four statements. In each set, mark the one most like you and the one least like you. All four will usually sound reasonable, and that is deliberate. We want to know what you put first when you cannot have everything, not whether you agree with good practice.

Part Three of Four

Six situations

Six situations, each of which has happened here or somewhere close to it. Rank all four responses from 1, what you would do first, to 4, what you would do last or not at all. Part marks are given for a sensible order, and the options appear in a different order for every candidate.

Part Four of Four

Four short tasks

This is the part that tells us most, and the part we will read back to you. Keep the writing short. Three or four lines in your own words beats a paragraph.

One. Half past four on a Wednesday

Six things land on you inside the same five minutes. Number them 1 to 6 in the order you deal with them.

Two. Two quotes for cooking oil

The lodge uses 300 litres of cooking oil a month.

Supplier A sells 20-litre drums at USD 35.00 each and delivers free.
Supplier B sells 5-litre bottles at USD 8.00 each, plus USD 60 delivery on the order.

Three. A supplier who has started shorting you

A butchery you have used for two years has short-delivered three times in a fortnight, each time a few kilos under the invoiced weight. Nobody has signed a credit note. Their meat is good and you would rather keep them. Write the message you would send them.

Four. A saving you made

Describe something you bought better, renegotiated, or stopped paying for. Include the actual figure, roughly, and how you could show it had worked.

Last step

Check it over

Go back into anything you want to change. Once you send it, it is with us.

Thank you, that is in.

We read every one of these properly, which takes time. If your application is going forward you will hear from us within ten working days.

If you have not heard by then, assume we have gone another way this season. Do keep an eye on the careers page, because we recruit through the year and we keep the ones we liked.

Josh ElliottMatobo Hills Lodge
Matobo Hills Lodge, Matobo National Park, Zimbabwe. What you enter here is used to assess this application and nothing else, is seen only by the people doing the hiring, and is kept for twelve months unless you ask us to delete it sooner. Write to hr@matoposhillslodge.com at any time.
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